Caring for Smiles: Guide for care homes

Caring for Smiles is Scotland’s national oral health promotion, training and support programme, which aims to improve the oral health of older people, particularly those living in care homes.

Caring for Smiles teams are delivering training sessions across Scotland and this ‘Guide for care homes’ is designed to support this training and to be a source of best practice information and advice
on oral health issues for care home staff.

Education and training of staff play an important role in the delivery and improvement of oral care. All care staff, including supervisors and managers, are encouraged to take up Caring for Smiles training where it is available.

It is recognised that good oral health practice by staff is more likely when managers understand residents’ oral care needs and support their staff in ensuring good care is delivered.

The oral health status of Scotland’s older people is changing. Many more older people are retaining their natural teeth well into old age. As a result, the oral care needs of residents are becoming more challenging for those staff who are given the responsibility for delivering this aspect of care to dependent older people.

Thinking of oral care as basic does not accurately reflect the complex skills required to care for someone else’s mouth, especially those with physical or cognitive impairment.

The purpose of the Caring for Smiles programme is to provide care
staff with the necessary knowledge and skills to equip them to confidently and proficiently provide the best oral care for the people they look after.

This guide is an important element of the Caring for Smiles training programme and should be used by care homes to complement the training delivered by NHS Caring for Smiles teams.

Some care homes will have an oral health champion who may have the responsibility of delivering in-house training to colleagues.

This guide will support this by ensuring the content of in-house training is up to date and reflects current best practice. The learning outcomes linked to the training are included in the appendix for this purpose.

The guide covers the core oral health knowledge that care staff will need to know, together with sections on practical skills required to deliver good oral care. It also has sections on dementia and care-related stress and distress, on assessment and care planning, and on the vitally important mouth care needs of people receiving palliative and end-of-life care.

COVID-19 infection prevention and control – Dental Appendix

This guidance is issued jointly by the Department of Health and Social Care (DHSC), Public Health Wales (PHW), Public Health Agency (PHA) Northern Ireland, Health Protection Scotland (HPS), Public Health Scotland, Public Health England and NHS England as official guidance.

This Guidance was first published on the 20th October 2020 and updated on 21st January 2021 .

The guidance:

  • seeks to ensure a consistent and resilient UK wide approach, though some differences in operational details and organisational responsibilities may apply in Northern Ireland, England, Wales and Scotland
  • applies to all clinical dental services in all settings, including those provided on a private or independent basis Academic evidence has been considered in the development of this guidance, and in particular, relevant sections of published reports from 2 UK dental expert working groups, which include:

Moving towards a return to routine dental care

Standard operating procedures for dental teams in Scotland.

Revised 2nd February 2021.

Contents:

  1. Introduction
  2. COVID19-Risk Assessment
  3. Facilitating Physical (Social) Distancing
  4. Staff Heath and well-being
  5. Administration of Care Pathways
  6. Standard Infection Control Precaution
  7. Managing the care environment
  8. Personal Protective Equipment
  9. Aerosol Generating Procedures
  10. Ventilation, Fallow time and Mitigations
  • Appendix1 –COVID-19 Risk AssessmentTemplate
  • Links for Reference

FFP3 Respirators: Advice from NSS

Advice to dentists about the reliability of FFP3 respirator masks,  ongoing quality assurance procedure and the face-fitting programme.

Ventilation, water and environmental cleaning in dental surgeries relating to COVID-19

A Short Life Working Group (SLWG) was established to review and make recommendations for remobilisation, development of guidance and other related activities (e.g. training) with respect to ventilation (and associated aspects) within dental practices in relation to Covid‐19. The contribution that factors play in mitigating the associated risk from Aerosol Generating Procedures(AGPs) were explored.

  • COVID-19: Frequently Asked Questions (FAQs) for Dentistry
  • SBAR Ventilation, water and environmental cleaning in dental surgeries relating to COVID-19

Appendices:

  1. Ventilation solutions
  2. Fallow time tables for various air change rates and mitigation strategies.
  3. Rapid review:  Dental aerosols – risk and mitigation measures
  4. FAQ
  5. Info graphics
  6. SLWG members

Remobilisation of dental services

This is a series of letters from the Chief Dental Officer to all dental health professionals in Scotland.  The most recent letter is linked above. The correspondence outlines the first steps for the remobilisation of NHS dental services in Scotland.

8th June 2020

Preparations to step up to Phase 2

Cabinet Secretary for Health and Sport, Jeanne Freeman announced in Parliament on 2 June, as part of the Scottish Government preparations for the remobilisation of NHS services, that we are intending to reintroduce dental services on a phased basis over the course of this month. This means dental practices will be able to see NHS patients for face-to-face consultation who are in need of urgent care, using non-aerosol generating procedures. The precise date will be confirmed following the next 3-weekly review of lockdown regulations on 18 June. I am aware that not all dental practices will be able to open at the same time as some practices may take longer to prepare. The start date is not to be considered a target – practices must be certain they can safely open before they do. I am also taking the opportunity to update the naming of the dental phases, as per my letter of 20 May, to align with wider route map framework. This will ensure clarity going forward and is attached in the annex to this letter.

Preparations and Next Steps

Dental practices should prepare a single surgery in anticipation of opening to patients. SDCEP has developed a ‘practice recovery toolkit’, available at the following link:
https://www.sdcep.org.uk/published-guidance/covid-19-practice-recovery/
Practices are encouraged to work with their NHS Board and Dental Practice Adviser throughout the preparation process; practices will be required to certify to their NHS Board that they are fully compliant with current guidance during the COVID-19 pandemic. In some circumstances the NHS Board may wish to visit the practice before opening. NHS Services Scotland have ensured adequate stocks of appropriate PPE through a central distribution system of PPE that dental practices may access via their NHS Board. Practices should contact the NHS Boards to discuss the local arrangements for the supply of PPE. Directors of Dentistry in each NHS Board have been advised to ensure a person from the dental team is available to provide a contact point and on-going support to practices. In the meantime practices should continue to telephone triage patients according to the revised guidance included in my letter of 20 May. On opening, dental practices should refer all patients who require an urgent AGP to their local urgent dental care centre. The intention is to publish a revised Statement of Dental Remuneration (SDR) shortly. This will include the list of treatments that dental contractors providing NHS dental services can provide under Phase 2 of the remobilisation plan. The purpose of this interim SDR is to record activity against the appropriate items of treatment. The NHS financial support measures that were provided to NHS dental contractors and NHS committed practices, as described in Memorandum to NHS: PCA(D)(2020)7, will remain in place during Phase 2 and that these measures are not dependent on the date of opening. Finally, I need to impress on dentists and dental teams, not only the absolute necessity to ensure patient and staff safety as we move forward but also public health more generally. Transition to later recovery phases will be determined by taking a graduated risk-based approach to the type of care and treatment to be made available, the risk and level of transmission within the community as determined by the reproduction number “R” and other factors including the number of cases and wider control measures in place.

20th May 2020

There are two phases:

1) Increasing capacity of Urgent Dental Care Centres (UDCCs)

During phase 1 dental practices will remain closed to face-to-face patient consultation. Dental practices should now work with their NHS Boards to prepare for the practice receiving patients under phase 2(a) (for further details see below). Presently patients with an urgent dental care need can be seen at UDCCs in their NHS Board area. However there are an increasing number of patients with on-going dental health issues that need to be seen. We are now expanding capacity in these centres to increase the scope of treatments available to patients. UDCCs will move as soon as possible towards dealing with red, amber and green care set down in the SDCEP guidance on urgent dental care (see below) to provide an expanded list of treatment for acute and essential care.

Action for Dental Practices

  • Dentists should follow the SDCEP guidance when triaging patients to UDCCs, taking account of the COVID guidance on advice, analgesics and antimicrobials.
  • Where following triage there is a requirement for a patient to have a face to face appointment at a UDCC the referral by the dentist should be accompanied by a differential or definitive diagnosis. This will allow the UDCC to determine and prepare for the appropriate treatment. The guiding principle for this is that UDCCs will provide a single episode of care, avoiding AGPs where possible.

Information to Patients

Dental practices may wish to disseminate these links (with covering text message in italics) to their patients so they are aware of these changes:
Dear Patient, It was initially necessary to restrict the range of treatments available in urgent dental care centres and we are now able to expand the scope of this service to deal with a wider range of acute and urgent dental problems. Further information may be found at: https://www.scottishdental.nhs.scot/public/dental-services-during-the-covid-19-pandemic-informationfor-patients-in-scotland/ or, https://www.nhsinform.scot/illnesses-and-conditions/infections-and-poisoning/coronavirus-covid19/healthy-living/coronavirus-covid-19-accessing-dental-services You should continue to contact your dental practice in the first instance to discuss your treatment need.

2) Restarting dental practices

During phase 2 we envisage restarting NHS dental services in practice. There are two identifiable steps within this phase:
  • Phase 2(a): All dental practices to open for face-to-face consultation for patients in need of urgent care that can be provided using non-aerosol generating procedures;
  • Phase 2(b): Face-to-face consultation to be expanded for patients that can be seen for routine care, including examination,and treatment that can also be provided using nonaerosol generating procedures.
UDCCs will continue to see patients on referral for treatments involving aerosol generating procedures. We are developing a ‘practice recovery toolkit’ that will provide further guidance to dental practices on how to prepare for providing care in anticipation of phase 2.

Action for Dental Practices

In anticipation of the start of phase 2, dental practices should prepare a single surgery to provide urgent care on their premises with appropriate social distancing measures for waiting patients (with your Board’s agreement there may be an opportunity to have more than one surgery for seeing patients). We do not have a precise timeline for phase 2, however we anticipate having made some progress by 31 July 2020, with a minimum 2(a) in place in every practice. Phase 2(b) is dependent on the availability and supply of appropriate PPE (see below), and the wider picture around the relaxation of lockdown across Scotland.

3) Introducing AGPs to Dental Practices

Phase 3 envisages a limited introduction of AGPs to dental practices, this will be dependent on evidence of risk and possible mitigation. The main focus at present is on a staged recovery and phases 2(a) and 2(b).

Other Issues

Supply of PPE to support the Remobilisation of NHS Dental Services

We are very much aware that the supply of appropriate PPE is an essential pre-requisite to support the phased remobilisation of NHS dental services. Which is why we are working very closely with National Services Scotland to ensure that dental teams have an adequate supply of appropriate PPE during each phase of the remobilisation plan. We will keep dental practices briefed on the supply of PPE. The intention is to match any phased remobilisation to the levels of PPE at the time.

Testing for COVID-19

As you will be aware the Scottish Government is currently looking at how we develop an effective community testing programme as we emerge from lockdown. This is a key element in the strategy for controlling COVID-19. We are liaising with our colleagues leading on these programmes and it may be the case that as part of the phased remobilisation of NHS dental services, practices will be asked to support these programmes.

Financial Support and Statement of Dental Remuneration

An item of service model is not the most appropriate vehicle of financial remuneration during this period of reduced activity. We are therefore looking at alternative models of funding that will provide a more sustainable income level during this unusual period. In the meantime we will look at appropriate NHS financial support measures for each phase of recovery. We will be advising dental practices about the precise financial arrangements.

SDCEP Dental Companion

Screen capture
The Dental Companion in an app that presents four diverse guidance ‘toolkits’ based on the following SDCEP publications:

  • Prevention and Treatment of Periodontal Diseases in Primary Care
  • Management of Dental Patients Taking Anticoagulants or Antiplatelet Drugs
  • Oral Health Management of Patients at Risk of Medication-related Osteonecrosis of the Jaw
  • Prevention and Management of Dental Caries in Children

Each toolkit includes the key recommendations from the full published guidance, with supporting tools such as flowcharts and links to patient information.

Available from the SDCEP website.

Drug Prescribing in Dentistry – Update

This update to SDCEP’s  Drug Prescribing For Dentistry’ 3rd Edition, includes information on amendments to the latest edition of the British National Formulary (BNF 73) which was published in March 2017, including changes to the recommended adult dose of metronidazole.  The circumstances in which it is appropriate to prescribe metronidazole are described within the ‘Drug Prescribing For Dentistry’ guidance.  These remain unchanged and local measures should be used to manage patients in the first instance.

A copy of the update can be downloaded from the SDCEP Prescribing page

Oral Health Management of Patients at Risk of Medication-related Osteonecrosis of the Jaw

There is an increased risk of oral health complications for patients prescribed anti-resorptive or anti-angiogenic drugs (medication-related osteonecrosis of the jaw, MRONJ). This guidance provides recommendations, advice and information to help dental practitioners manage the routine dental care of patients prescribed these drugs and is an update to the previous SDCEP Oral Health Management of Patients Prescribed Bisphosphonates guidance.

The guidance is aimed primarily at dentists in primary care dental practice and will also be of relevance to the secondary care dental service, those involved in dental education and undergraduate trainees. The guidance is also of relevance to prescribers and dispensers of bisphosphonates and to patients.

Downloads

Information Governance in Dental Practices

Summary of findings and recommendations for practice from the Information Commissioner’s Office study of dental practices:
  • There is confusion around when a dentist should register with the ICO, with some dentists registering when it is not necessary, and others not registering when it is required.
  • Dentists do not always have written contracts, with appropriate clauses about information security, in place with contractors, particularly IT contractors. There was also evidence that some of the risks of new technologies, such as working on mobile and personal devices, are not being appropriately controlled.
  • Retention policies (to determine when records, both physical and electronic, should be destroyed) were not in place at all sites visited.
  • Retention periods were not always clear, and not generally applied to electronic records.
  • There was some evidence that dentistsare not always engaged with sources of best practice and new guidance in relation to information governance.

Recommendations cover:

  • Responsibility for compliance and registration
  • Information security arrangements
  • Retention of personal data
  • Engagement with the wider information governance landscape

The document includes further detailed guidance to support implementation.  For a complete treatment of data protection, and what it means for dental practices, please consult the Practice Support Manual (login required).

Drug Prescribing for Dentistry – 3rd Edition

The third edition of the popular Drug Prescribing For Dentistry  guidance  from the Scottish Dental Clinical Effectiveness Programme (SDCEP) has now been launched.

The  guidance in aimed at dental practitioners in the primary care sector, and applies to all patients, including adults, children and those with special needs, who would normally be treated in this sector. The guidance is also available as a smartphone app.

The guidance is presented in the same problem-orientated layout as in earlier editions but included more comprehensive information on drug interactions and a bacterial infections management guide.

The guidance brings together advice on dental prescribing from the BNF and BNFC and is intended to be used in conjunction with them.

Oral Health Promotion-general dental practice NICE guidelines [NG30]

This guideline covers how general dental practice teams can convey advice about oral hygiene and the use of fluoride. It also covers diet, smoking, smokeless tobacco and alcohol intake.

The recommendations cover:

  • oral health advice given by dentists and dental care professionals
  • how dentists and dental care professionals can adopt a patient-centred approach

Go to NICE Guidance page

 

Management of Dental Patients Taking Anticoagulants or Antiplatelet Drugs

Guidance document  from  The Scottish Dental Clinical Effectiveness Programme (SDCEP) on the Management of Dental Patients Taking Anticoagulants or Antiplatelet Drugs.

The guidance aims to provide clear and practical advice to enable the dental team to manage and treat this patient group. It  presents advice to inform the assessment of bleeding risk and decision making for treatment planning. Information about the newer anticoagulants and anti-platelet drugs as well as the more established medications is provided.

Full details are  available on the SDCEP website anticoagulant page